Note we have a project specific form for onboarding customers. This page is a general overview of expectations in terms of equipment. The form we request will relate to and ask additional information for health and safety.
Welcome to the onboarding briefing and communication page for approaching contractors. This page will help you provide all the necessary information to facilitate a smooth onboarding process and effective collaboration with the site manager.
Please read the information below and provide us with the information required sections below to ensure that all relevant details are shared for planning, communication, and site visits. All points are relevant for the tender and to protect our staff with key H&S considerations.
For ease simply copy and paste the page into your email client and answer the questions next to the placeholders. The main thing is we are informed. These points are relevant for costing the project not to mention protecting our employees.
Contact Information for Project Manager / Designer
Please provide the following contact details for the Project Manager or Designer involved in this project:
- Project Manager Full Name:
- Project Manager Email Address:
- Electrical Designer Full Name:
- Electrical Designer Email Address:
- Site Manager Full Name:
- Site Manager Email Address:
- Full Site Address
Ascertaining the Equipment
Board Type Selection and Customisation
If you have access to the predetermined board list the please let us know the code for your base design.
Single Line Diagram (SLD)
To help us prepare thoroughly for the installation, please send us your Single Line Diagram (SLD), which outlines the outgoing circuits and associated fusing/rating details. This is typically provided by the principal designer or contractor.
LVAC Board Type Options
Please choose the board type that best suits your installation requirements:
- Wall-Mounted Board: This board can be fixed to a wall using anchor bolts or hung on Unistrut (supplied by others). We can arrange delivery and installation if required.
- Floor-Standing Board: This board is free-standing and accessible from the front only. It will be bolted to the floor, and EMC Ltd. will assist in re-joining and installing it on-site.
Cable Direction
Ascertain your INCOMING Cable Direction
Are your cables entering from TOP (Top) / BOT (Bottom)
Ascertain your OUTGOING Cable Direction
Are your outgoing cables going TOP (Top) / BOT (Bottom)
Site Information for Installation Planning
Providing accurate site information is critical for effective planning, including logistics such as HIAB requirements and site visits. Please provide the following details:
Health & Safety Requirements for Installation
Health and safety are our top priority. Please provide the following information to help us ensure a safe installation:
- Building Type: Specify what type of building/location the board is going into.
- Site Security: Indicate whether the board is located in a secure compound.
- Location: Indoor / Outdoor (See this link for considerations as we do not supply external enclosures)
- Access Requirements: Provide any unique access requirements, such as road closures, parking restrictions, or HIAB access limitations.
- Building Layout and Hazards: Provide details about the building layout, potential hazards, and any challenges along the route to the installation location. This will help us assess risks and plan accordingly. The route for unloading to the final room being the biggest insight into possible requirements.
Consideration for Route and Access Challenges
We need to consider the route distance and access challenges for transporting the board to its installation location. This includes both wall-mounted boards (which may need to be broken into pieces) and floor-standing boards. For example:
- Elevated Buildings: If the building is elevated and involves several steps, a HIAB may be needed to lift and drop the board parts onto a walkway or first level.
- Wall-Mounted Boards: The board may be broken into smaller pieces for easier transportation, depending on the access route we may also need a Hiab to lower parts onto a first floor walkway. Traversing over a few steps requires mechanical intervention. IF this is the case then please let us know pre-tender.
- Floor-Standing Boards: Special considerations may be needed for buildings with difficult access, including HIAB assistance for lifting parts to the appropriate level.
Providing detailed information about any such challenges will help us plan accordingly and ensure the board is delivered and installed efficiently. We will definitely require full building details. See here for more details regarding moving of parts. This page is important in respect to employee safety. We may choose to get a lifting and moving survey done. Then have a dedicated move team take care of the moving of parts. It is always finding the best fit for safety of all involved on a project by project basis.
Working Hours & Installation Scheduling
Let us know if the installation work will be performed during normal working hours or outside of normal hours. If special hours are required, please provide additional details to assist with scheduling.
Hiab Lifting Requirements for Safe Installation
Some sites require pre-fitted single use slings to each column to facilitate safer lifting operations. Some require switchgear columns deliver on dedicated pallets for telehandler moving by others. Please let us know if this is a requirement for your project. If you do not tell us at tender stage and do indeed require special inclusions then this will be at additional cost. The wort case being the contractor paying for an aborted visit due to an oversight at tinder stage.
Providing relevant health and safety documentation is crucial to avoid unexpected delays or costs. Read this page for more consideration on the lifting should it be required. We need to know the building / route and everything else involved.
Health and Safety Documentation
Health and safety are integral to our operations. Please send is any health and safety documentation required for this project, or provide a cloud link if preferred. All onboarding documents should be submitted prior to tender stage ensuring compliance. If your organisation has an H&S onboarding framework then inform us now please.
Appointed Person (AP) for Lifting Operations
Does your site have a trained Appointed Person (AP) available for handling lifting operations? The AP is responsible for planning and overseeing all lifting activities, from delivery to final installation. Providing these details will help us coordinate logistics effectively.
If your site does not have one and the install require it we can include for an AP survey to be carried out pre delivery. An AP may not apply at all given the project (Please read Wall mount / Floor Mount boards above). This AP paragraph is to raise awareness for the PM and site staff to ascertain the requirements pre tender.
Email us and lets make this happen safe.
If you have any questions or require further information, please do not hesitate to get in touch. Providing comprehensive details at this stage will help ensure a smooth onboarding process and a successful project outcome.
We are committed to delivering exceptional service and ensuring that all technical and safety requirements are met for a successful project outcome. If you are reading this page then please take on board questions. Copy and paste the page into outlook or you client and possibly answer and forward onto your associates so they can answer the questions.
Relevant documents for H&S Scope:
Essential Considerations for Contractors and PMs: Safe Switchgear Delivery and Movement
The Vital Role of the Appointed Person (AP) in Safe Lifting Operations
Protecting Your Switchgear: Why Temperature and Humidity Matter?
Protecting Your Switchgear: Moisture Control Tips for Outdoor Installations
Contractor: Wall mount LVAC Board Check List
Disclaimer:
The information provided on this site is for general informational purposes only and may not reflect the most current regulations or standards. Legislation, industry guidelines, and best practices can change over time, and it is the user’s responsibility to research and ensure compliance with the latest requirements for their specific situation. Always consult a qualified professional for advice tailored to your project or application.
