Essential Considerations for Contractors and PMs: Safe Switchgear Delivery and Movement

As a contractor or project manager (PM), you play a pivotal role in ensuring the safe and efficient delivery of switchgear from our workshop to its final placement on-site. While we often provide a professional AP (Appointed Person) and machine skate team as part of our service, there are cases where this responsibility falls to the site. In such instances, it’s critical that the site has its own Appointed Person (AP) to oversee lifting and moving operations.

Proper planning at the tender stage is essential to account for all potential costs, equipment needs, and safety measures. This guide highlights the key responsibilities and considerations for contractors and PMs, helping you appreciate the additional skills, equipment, and planning required for a successful project.

Relevant reading

*Switchgear Contractor Questionnaire – Presented to contractors upon initial contact / approach.

From Workshop to Final Room Placement: Key Aspects to Plan

1. Transport and Unloading
   The journey begins with the safe delivery of switchgear to the site. Depending on site-specific requirements, different unloading methods may be necessary:
   • Palletisation for Telehandlers: If your site requires palletised delivery for telehandler unloading, this incurs an additional cost. Our standard service includes shackles and strops, which are suitable for most situations.
   • HIAB Unloading: For sites with limited access or specific challenges, a HIAB crane may be required. It’s the contractor’s responsibility to ensure the site is ready for HIAB operations, including ground stability and sufficient clearance.
2. Route Planning and Access
   Once unloaded, the switchgear must be moved to its final location. This requires careful planning:
   • Distances and Terrain: The distance between the unloading point and final placement impacts time, labour, and equipment needs. Long distances or uneven terrain may require additional equipment, such as trolleys or lifting skates.
   • Building Layout: Narrow corridors, tight corners, or multi-level access (e.g., basements or elevated floors) demand specialised equipment such as gantries or hoists.
   • Final Room Placement: Precise manoeuvring of the switchgear in confined spaces is often the most challenging stage. Our AP machine skate team can handle this with ease, ensuring safe and efficient placement.

Beyond Route Planning: Special Considerations

Certain site-specific requirements must be considered and communicated early to ensure a smooth operation:

• Palletisation Costs: If requested, palletising the switchgear for telehandler use adds both cost and complexity.
• Single-Use Straps: For sites requiring single-use lifting straps, these must be factored into the cost and safety plans, as they need to be safely disposed of after use.
• Elevated or Below Ground Installations: For non-standard layouts, cranes, gantries, or hoists may be essential to safely position the switchgear.

Health and Safety (HSE) and LOLER Compliance

Safe lifting and movement of switchgear involve strict adherence to health and safety regulations. As a contractor or PM, it’s your responsibility to ensure the site complies with these regulations:

1. LOLER (Lifting Operations and Lifting Equipment Regulations)
   LOLER governs the use of lifting equipment, ensuring that operations are:
   • Properly planned and supervised by a competent Appointed Person (AP).Safely executed to minimise risk.
   If we are not providing the AP, it is your responsibility to appoint a qualified person to oversee these operations.
2. PUWER (Provision and Use of Work Equipment Regulations)
   PUWER ensures that all equipment on-site is safe, suitable, and properly maintained. Telehandlers, pallet jacks, and other lifting tools must meet these requirements.
3. Risk Assessments and Method Statements (RAMS)
   Thorough risk assessments and method statements are essential for every stage of the move. These documents help:
   • Identify potential hazards.
   • Establish safe working procedures.
   • Ensure compliance with HSE requirements.
4. PPE and Site Safety
   Contractors and PMs must ensure that all personnel, including delivery teams, are equipped with the necessary Personal Protective Equipment (PPE), such as hard hats, high-visibility clothing, and safety boots.

Contractor and PM Responsibilities

While we provide expertise and equipment for moving switchgear, the contractor or PM has key responsibilities to ensure project success:

1. Site Preparation and Structural Assessments
   • Load Calculations: You must confirm that the building’s structure can support the weight of the switchgear.
   • Access Readiness: Prepare clear and stable access routes for the delivery team.
2. Identifying Requirements at Tender Stage
   Any special requirements—such as palletisation, telehandler use, or restricted access—must be communicated during the tender process. This ensures these needs are factored into the project cost and avoids unexpected expenses later.
3. Health and Safety Compliance
   • Ensure all lifting operations comply with LOLER and PUWER regulations.
   • Provide clear information about site-specific risks and enforce the use of PPE.
4. Appointing a Competent AP if Required
   If we are not providing an AP, you must ensure the site has a qualified Appointed Person to plan and oversee all lifting operations. This is critical to maintaining safety and compliance.
5. Coordination with the Delivery Team
   Effective communication ensures smooth operations. Provide detailed site information, including potential hazards, to help our AP team or your appointed AP plan effectively.

Factoring in Costs

Proper planning is about more than just safety—it’s about avoiding surprises and ensuring accurate budgeting. Early identification of site-specific requirements helps control costs, including:

• Specialist Equipment Costs: Additional tools like gantries, telehandlers, or single-use straps come with extra costs but are essential for safe operations.
• Labour and Time: Complex moves may require additional time and manpower, directly impacting project timelines and budgets.
• Safety Measures: Investments in PPE, risk assessments, and compliance with LOLER and PUWER ensure a safe and efficient project.

Why These Considerations Matter

We include a professional AP machine skate team to ensure safe and efficient movement of switchgear. However, when we are not providing the AP, it is essential that you, as the contractor or PM, take responsibility for appointing a competent person to oversee lifting operations.

By addressing these factors at the tender stage, you can avoid costly delays, additional expenses, and safety risks. Early planning and collaboration ensure a smooth, successful project that protects everyone involved.

Let’s work together to get it right—on time, on budget, and safely.

Additional related reading.

Contractor: Wall mount LVAC Board Check List

Disclaimer:
The information provided on this site is for general informational purposes only and may not reflect the most current regulations or standards. Legislation, industry guidelines, and best practices can change over time, and it is the user’s responsibility to research and ensure compliance with the latest requirements for their specific situation. Always consult a qualified professional for advice tailored to your project or application.